Turn Everyday Work Into Living Documentation
Automated documentation that observes how work actually happens
- Always Up-to-date Training & Onboarding Documentation
- Preserve institutional knowledge before employees leave
- Identify automation and RPA candidates
- Improve audit and compliance readiness
Patterns is an enterprise-grade workflow capture platform that automatically documents real operational processes — helping organizations replace manual SOPs with continuously updated, reality-based documentation.
Designed for teams exploring modern alternatives to manual process documentation, workshops, and interviews.
Limited early access · Enterprise pilots by request
Manual documentation doesn’t scale — and it never reflects reality
Most organizations still rely on interviews, shadowing, and workshops to document workflows. These methods are slow, subjective, and outdated the moment they're completed.
- SOPs that don't reflect real execution because processes evolve faster than documentation.
- Undocumented workflow variations create inconsistencies across teams.
- Weeks spent on discovery with incomplete results that don't reflect reality.
- Process knowledge lost when key employees leave because it was never properly captured.
As systems evolve and employees adapt, documented processes quietly drift away from reality — creating inefficiencies, compliance risk, and stalled automation initiatives.
What Are Automated Documentation Tools?
Automated documentation tools are software platforms designed to capture how work is actually performed and transform that activity into structured, up-to-date process documentation — without relying on manual input.
Unlike traditional documentation tools that depend on interviews or user-written instructions/recordings, automated documentation tools observe real user interactions (like clicks, keystrokes, etc) across systems to produce documentation that reflects reality, not intention.
In practice, automated documentation tools help organizations:
- Capture workflows as they occur
- Keep documentation continuously updated
- Reduce reliance on institutional knowledge
- Eliminate weeks of manual discovery work
Record Work
Patterns securely & anonymously records user actions to understand how work happens across teams.
Documents Processes
The system identifies repeated workflows and automatically builds SOPs based on your top performers in real-time.
Continuous Workflow Analytics & Visibility
Every week, your documentation updates with latest policies and best practices.
Why Traditional Documentation Tools Fail
Traditional documentation tools assume people can accurately describe how they work — and continuously update the documentation as the work, team, and systems evolve.
In Reality
- ✕Work evolves daily
- ✕Exceptions become the norm
- ✕Informal shortcuts outperform official processes
What Patterns Does
Our workflow capture software reveals how work actually happens.
Workflow Capture Software That Turns Reality into Documentation
Patterns is workflow capture software designed to observe real operational behavior and convert it into living documentation.
How it works:
Securely captures anonymized user actions across applications
Identifies repeatable workflows and variations
Highlights inefficiencies and undocumented steps
Generates continuously updated process documentation based on top performers
No interviews. No workshops. No manual rewriting.
Just reality-based, continuously updated documentation.
Why Enterprises Use Workflow Capture Software
Organizations explore workflow capture software to understand how work truly flows across systems — not just how it's described on paper.
Accelerate Digital Transformation Initiatives
Understand current workflows before implementing new systems.
Identify Automation and RPA Candidates
Surface repetitive, manual tasks ready for automation.
Preserve Institutional Knowledge
Capture critical processes before key employees leave.
Reduce Onboarding and Training Time
New hires learn from living, continuously updated SOPs.
Improve Audit and Compliance Readiness
Documentation that reflects actual execution passes compliance reviews.
Built with Enterprise Security Expectations in Mind
Patterns is designed with security-conscious organizations in mind.
Security architecture and deployment options are reviewed during guided demos to ensure alignment with organizational requirements.
This avoids overclaiming compliance while still signaling maturity.
Who Automated Documentation Tools Are (and Aren't) For
A Good Fit For
- Operations and transformation teams
- Business analysts and RPA consultants
- Organizations struggling with outdated SOPs
- Teams seeking accurate process visibility
Not Designed For
- ✕One-off SOP generation
- ✕Static documentation libraries
- ✕Basic screen recording tools
This distinction protects your positioning and filters leads.
Automated Documentation & Workflow Capture – FAQs
Common questions about automated documentation tools and workflow capture software
What is the difference between automated documentation tools and traditional documentation software?
Traditional documentation software relies on manual input, interviews, and workshops. Automated documentation tools observe real user behavior and generate documentation based on how work is actually performed, keeping it continuously updated.
How does workflow capture software work?
Workflow capture software records anonymized user interactions across systems, identifies repeatable workflows and variations, and translates that data into structured process documentation.
Are automated documentation tools secure for enterprise environments?
Enterprise-focused automated documentation tools are designed with anonymization, encryption, and controlled access in mind. Deployment and security requirements are typically reviewed during onboarding or pilot programs.
Can workflow capture software replace process workshops?
Workflow capture software significantly reduces the need for manual workshops by providing objective visibility into real workflows. Many teams still use workshops for validation — but not discovery.
Do automated documentation tools generate SOPs automatically?
Yes — but the key difference is how. Automated documentation tools generate SOPs based on observed behavior, not AI-generated assumptions or manual descriptions.
These FAQs target featured snippets, long-tail queries, and buyer reassurance.
See Automated Workflow Capture in Action
Request a guided demo to see how automated documentation tools and workflow capture software work in practice.
What you'll get:
- Live walkthrough of workflow capture
- Example of generated documentation
- Security and deployment discussion
- Fit assessment for your organization
Early access is currently limited